The Pekin City Council on Monday will consider the purchase of software that will improve planning and workflow, as well as the way information is delivered to the community.
The council will consider the purchase of three modules of software from Accela — Land Management, Legislative Management and Asset Management.
The city purchased the Finance and Administration Module in 2010. Sixteen staff members signed the request for Council action.
The Legislative Management Module will help with transparency and trust by managing public meetings online at the city’s website. Under the new system, said Network Administrator Dave Hess, City Council meetings will be played live only. After that, the public can get access at the city website.
Hess said people who view the Council meetings online can click on the agenda item and go straight to the portion of the meeting they wish to see.
Interim City Manager Sarah Newcomb said all of the meetings will be archived — stored in a cloud where people can get them at any time. She said past meetings will also be there, but in a written format, not video. The city’s new website will be online in the next few months.
Newcomb said the system also manages the workflow of the agenda process. The Asset Management Module ensure’s that the city’s infrastructure is managed effectively.
Staff members reviewed proposals from several companies for a replacement software. The city currently uses Black Bear’s PTWin software, which went bankrupt in December of 2010 and the city no longer has any support for that outdated system.
The city is experiencing worsening issues with file corruption, Newcomb said. There is no manufacturing support for the current system, so if there is a problem there are company experts to advise the city on how to correct it.
Several members of the Pekin staff travelled to Danville to see Accela in action. The city of Danville in 2015 purchased Accela’s inspections, code enforcement and asset management modules. It went live in April. Prior to changing to the new software, Danville entered 3,500 code enforcement cases in its prior year. In April alone, with the new software, the city filed 780 cases.
Follow Sharon Woods Harris at Twitter.com/sharrispekin